The email technology of today has evolved from very old traditions of sending and receiving letters and has stayed nearly unchanged over the years with some of the terms associated remaining the same from the days when communication was still done using paper. When composing an email, you sure have noticed the CC: and BCC: but have you ever wondered what they mean?
In an email, the CC field stands for Carbon Copy, and the BCC field stands for Blind Carbon Copy.
When communication was majorly through paper, in the old days, for creating a physical copy of a letter you would have to insert a carbon paper between two sheets of paper
This would imprint whatever you wrote on the top sheet through the carbon paper onto the bottom sheet of paper. Then the bottom sheet of paper would be called the "Carbon Copy" of the original.
As we moved ahead from paper to email, there was a need to send a "carbon copy" of an email to someone and the CC field was born.
You can use the CC field in an email to send a "carbon copy" of the email to someone apart from the recipient of the email in the To: field. You can keep recipients in the loop using this CC field.
For instance, let's say that you are sending an email to a company with the project quote. At the same time, you want to send a copy of the email to your manager so that he is in the loop. In this case, you just have to put in the email id of the company in the To: field and the email id of your manager in the CC: field.
BCC stands for Blind Carbon Copy. BCC is also used to send a carbon copy of the email to someone like CC but the main difference between the two lies in the way BCC works.
The recipients in both the To and CC fields are able to see the email addresses of each other when you CC an email to someone. Like in the example we have taken above, the company can see that your manager has been CC'd in the email. If you want to avoid this and keep the carbon copy recipients private, you can use the BCC field.
The recipients in the To and CC field are unable to see the email addresses that are mentioned in the BCC field as they are kept hidden.
There are numerous things you can do with an email, like creating email groups and forwarding, but first, you need to understand the terms to unlock these features.
You can use the Subject field to tell the recipient about the email by summarizing all the information in a few words. You can then find the email later by sorting by subject.
You can normally reply to a message by hitting the Reply button. This saves the entire thread and the original email so that the information is at your fingertips.
You also have an option to Reply to all. This feature could be used when you are a part of a CC list and can send your response to everyone who is involved.
We refer to the Forward button here using which you can select any email you received and send it to someone else other than the original sender. This Forward feature will save a lot of your time.
It refers to junk mail. It is the content that is unsolicited and sent to you and thousands of others who are part of the email list. Like Gmail and Outlook, every email service has an assigned spam folder.
In case of more spam messages, a blocklist might come in handy. The blocklist is a list of permanently blocked addresses. If the senders are identified as spammers, the mail will automatically be sent to the block list but in case it is not then you might have to block the addresses yourself.
We hope that we managed to clear your mind up a little and sort out sending and managing your emails better, you just need to make sure that you don't mix up CC and BCC and use one when the situation demands to use the other.